Warehouse Management System Software: A Starting Guide

warehouse management system software: a starting guide
What you need to know to start with a WMS Warehouse Software Management Systems (WMS) are becoming increasingly important nowadays,…
Written by Francisca Silva
November 7, 2022
11 min read


What you need to know to start with a WMS Warehouse Software Management Systems (WMS) are becoming increasingly important nowadays,…
Written by Francisca Silva
November 7, 2022
11 min read

What you need to know to start with a WMS

Warehouse Software Management Systems (WMS) are becoming increasingly important nowadays, especially for 3rd party logistics (3PLs). Designed as a solution for e-commerce sellers, enterprise-level brands, 3PLs, and everyone in need of an upgrade from their overloaded Excel Spreadsheets, a WMS is introduced to significantly improve the fulfillment process and management of warehouses.

A quick guide to choosing the best warehouse management system

This guide will present WMS, how it works, and how it can significantly impact your warehouse management. We will also show you Shipedge WMS: a warehouse software management that will entirely change the performance of your business.

Let’s start this guide with the concept of Warehouse Management System Software.

What is Warehouse Management System Software?

A Warehouse Management System (WMS) is software used by manufacturing and retail industries. It offers visibility into a business’s entire inventory, improving the management of supply chain procedures from when goods and materials enter a warehouse until they move out to fulfill orders. 

WMS can be standalone or part of an enterprise resource planning (ERP) system, aligned to other integrated modules like accounting, order management, material requirement planning, and customer relationship management.

A warehouse management system is an automated technology that helps retailers plan, organize, staff, and control the resources across the supply chain with real-time data. This computerized system will give a company complete visibility into its inventory levels and storage, staff productivity, demand forecasting, and retail fulfillment to improve return on investment.

Discover how our WMS can improve your business

We introduced the definition of Warehouse Management Software at the beginning of this tutorial. The following sections will address questions about WMS systems to help you choose the most appropriate software for your organization.

At the end of this WMS guide, you should be able to:

  • Define what a Warehouse Management system does.
  • Knowing where a WMS can be applied and why.
  • Meeting the reasons why you should use a WMS in your supply chain.
  • Knowing standalone warehouses and their main advantages.
  • Understanding the benefits of getting Shipedge Warehouse Software for your business.

If at the end of this guide you still have any doubts, please send us a message, and we’re to help.

What does a Warehouse Management System do?

WMS is a full-time monitoring software used by warehouse operations to help companies have an efficient warehouse and determine the best placement for storage and workflow.

This software helps manage the supply chain and understand what is needed and when, using tracking tag technologies, such as radio frequency (RFID), barcodes, and serial numbers. For example, when a customer orders goods online, the WMS will automatically provide organized methods for receiving, picking, putting away, and shipping the order. The Warehouse Management System thus eliminates the need for regular inventory counts by keeping customers informed through automated processes and good communication. 

In summary, a WMS is an excellent answer to the challenges of e-commerce, as it improves the quality of warehouses and products and reduces costs. This kind of software is perfect for enhancing the 3PL´S performance.

Discover how our WMS can improve your business

Why use a WMS in the Supply Chain?

Supply chains increasingly depend on warehouse management systems to be more accurate, faster, and more efficient. Because of this dependence, WMSs play a critical role in providing comprehensive control of the supply chain, from the receipt of raw materials to the shipment of finished goods.

In other words, if you decide to implement a warehouse management system in your supply chain, you will be able to execute each order as efficiently as possible. WMS will also help you avoid errors by ensuring that goods are accurately stored, sorted, shipped, and tracked.

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Suppose you decide to implement a Warehouse Management System in your supply chain. In that case, your company members can manage fulfillment, shipping, and receiving tasks in the warehouse or distribution center, such as taking goods off from shelves for shipping or putting received goods into storage. With these components, the WMS helps streamline supply chain sales processes by eliminating or reducing the impact of past issues, such as the incorrect receipt of raw materials or the loss of parts in a warehouse.

WMS is also responsible for tracking inventory data stored in radio frequency (RFID) tags or barcode readers, updating the inventory management module in the ERP system to ensure the last information.

This software is also the most significant answer to the advent of e-commerce, showing how important it is for businesses to improve their online operations. High-season periods such as “Black Friday,” “Christmas,” or holidays are special times that remind brands that they need an organized supply chain to process their customers’ online orders quickly and efficiently.

In the time that it takes to implement your Warehouse Management Software into your supply chain, you will be able to get plenty of advantages for your business like:

  • Reduce order latency: A WMS will improve your consumer’s capacity to trust your brand. Remember, “word passes the word.” It can be the best marketing you can get for your sales.
  • Reduce order costs: Avoid overstocking and get the right to reorder points.
  • Improve your employee’s work: Track raw materials when they come to storage and ensure they’re in the best place for stocking and manufacturing. 

Now that you are conscious of the main advantages of implementing good Warehouse Software Management in your supply chain, it is crucial to understand that there are the several types of warehouse management systems available on the market. Your software selection should be based on your goals and the efficiency you want to achieve with your warehouse.

There are very different types of warehouse management systems that you can implement in your supply chain. Standalone software or an integrated software warehouse are some examples of WMS. Below will present the main particularities of both a standalone WMS and cloud-based WMS, two of the most implemented warehouses in the market.

Standalone WMS

A Standalone Warehouse Management system is a type of WMS created to streamline operations by monitoring the entire process from receipt of goods to obtain to the success of orders and shipments. WMS software is also helpful in managing invoices, labor, integrations, and additional reports. This solution is limited to only the most essential WMS functions.

Standalone Warehouse Management System

If you decide to implement a Standalone WMS into your supply chain, you will get the main advantages mentioned below:

  • Increase your warehouse productivity and efficiency: WMS standalone software streamlines the fulfillment process by tracking everything from receiving to order fulfillment shipping. WMS software manages invoicing, labor, integrations, and additional reports.
  • Don’t change your hardware: A standalone warehouse software system will automatically implement according to your company’s software.
  • Get excellent customization options: When you implement this type of WMS in your business, you can call and maintain greater control over the data and software.
  • Update capacity: Standalone systems designed to manage the warehouse and combine it with existing future solutions. However, they may need to integrate and connect better.

Discover how our WMS can improve your business

Cloud-Based Warehouse Management Software

With a cloud-based system, your WMS will be located on the web, instead of being locally hosted on a desktop or PC. You can access a cloud-based Warehouse Management System from any computer that can connect to the web, making it easily available anywhere in the world. Many cloud-based services, like Shipedge, are also referred to as Software-as-a-Service (SaaS) companies.

  • Hands-off software: Since the server is hosted by the company providing the service on the web, your software will be automatically updated with the newest update as new releases roll out. This is usually done during non-working hours to avoid setbacks during prime hours at your warehouse. By letting the host update the system, you’re saving time and money with software that is constantly in the newest version.
  • Quick and easy implementations: Starting a cloud-based WMS can take as little as 2 weeks to implement. It’s up to you how quickly you get up and running!
  • Flexibility: By using a subscription-based warehouse service, contracts may not have long-term agreements, giving you the freedom to scale your business as you grow. It’s easy to add more features as you need them.

Benefits of Warehouse Management System Software

There are different benefits associated with implementing the best Warehouse Software System for your supply chain. In the following sections, we will present some of these benefits and how they can make a difference for your business’s needs.

Best Warehouse Management System right now?

In this article, we reviewed the meaning of Warehouse Software Management, what it does, and the main goals of implementing a WMS in a supply chain.

Choosing the proper Warehouse Software management is a significant step that can play an essential role in getting good financial results for the companies. Some advantages associated with implementing a good WMS in your supply chain are the reduction of costs, increased operational efficiencies, inventory accuracy, the elimination of packing errors, automated accounting, and enabling your company’s easy growth.

If you are looking for a suitable Warehouse Software Management System for your company, Shipedge WMS can be the answer to your business needs. With Warehouse Software Management of Shipedge, you will get control of your products’ entire e-commerce lifecycle, from inventory management to order fulfillment workflows and the shipping system. 

In the following sections, I’d like you to meet the Shipdedge WMS and the benefits of getting this software for your business company.

Shipedge Warehouse Management System

Shipedge Warehouse System is a full-stock software that covers different types of orders, warehouse management, and shipping.

Ready to get a better answer to the significant challenges of e-commerce, Shipedge WMS covers different areas, like communication, transportation, and the logistics of a single warehouse or several.

WMS of Shipedge is a product resulting from the advanced technology evolution of 10 years of hard-working that allows managers in your company to control all aspects of your warehouse from the macro to the micro level. With this WMS, you will get some advantages, like customizing, and organizing the layout of your space, creating different values for bin volumes, optimizing picking routes, and ensuring an error-free and efficient process. Please take a look below, in more detail, at the main advantages of picking Shipedge’s WMS.

Discover how our WMS can improve your business

Top Advantages of Shipedge WMS

Implementing the Shipedge Warehouse Software Management in your supply chain workflow will give you the following advantages:

1 – Organize Your Warehouse Space

The first step of upgrading your warehouse management to Shipedge as your WMS is defining each section or zone in the warehouse. Our training videos will help you understand the most efficient way to do this and will help you understand why organizing your warehouse in such a way is beneficial to save time, money, and resources.

2 – Find Optimal Routes for Picking

Bring order to a chaotic warehouse and streamline the inventory retrieval process. With Shipedge Warehouse Software Management, optimize your inventory rotation and stock-out retrieval rules by product.

3 – View Where Inventory is Located

Get real-time inventory information using the Shipedge Android app or on our cloud-based server, accessible from any computer capable of connecting to the web. Receive, move, update or count recount stored lists with simple workflows.

4 – Receive an Automated Calculation of the Best Shipping Method

Shipdedge WMS will automatically calculate the best shipping method for you to use on your delivery. This process will be based on the volume, weight, destination, and desired delivered data.

5 – Improve Communication With Your Customers

With the “wall,” you can communicate with all your customers from when the order is delivered. This software component will ensure the best relationships between you and all your customers.

6 – Integrated Shipping

With more than 50 shipping carriers, Shipedge WMS will optimize your fulfillment process, helping you get your orders out of the door faster.

These are a few advantages that you will get after implementing Shipedge’s Warehouse System in your company. Refer to the information below to see how you can start using Shipedge for your business.

How Do I Start Now With WMS?

To start implementing Warehouse Management System Software in your supply chain, contact our experts to help you understand your concerns and find the best solutions for choosing the best package that Shipedge Warehouse Software Management has to offer for your business.

Still Have Questions About WMS?

Understanding the nuance to WMS can quickly become a challenging process. To help you make the best decisions for your business and remember everything necessary for your conclusion, Shipedge offers you this guide in PDF format – download now for free. 

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We are always happy to help if you have any questions!

Discover how our WMS can improve your business

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